Production is responsible for delivering all current information to the cast & crew. Doing anything with this paperwork will be more advanced, but as there are learning opportunities, be sure to ask questions and see if you can help. This can include the PR (Production Report), Exhibit G (SAG time report form), payroll paperwork, cast contracts, etc. The football is an accordion file containing the paperwork summary of the filming day.
#Office production assistant how to#
Production is responsible for creating the phone extension list so they know how to transfer a call to a particular crew member.ĭuring filming, the AD team will be handing off a “football” to the office at the end of each day. There will likely be parking signs labeling spaces too. You’ll have signs for departments and signs per office. If you’re hired early, you may even be setting up signs in the office so people can get around. Learning people’s positions is especially important when you do distro, which is distributing various documents.ĭo some prep work on who the key players are, so you’re aware when you meet them. Learn names, faces, and positions, always be respectful, and figure out who you’re speaking with. As a PA, you may be the first person someone meets. The Production Office is basically the home base for Production, it’s the hub of information. By showing you can be relied upon at all times will really make you stand out. You may think you’re going to the kitchen to get some water, then your boss comes in and starts telling you something they need for the next day. Having your notepad handy is important because you never know when someone is going to need something from you. Your phone is important so you don’t miss a directive or if someone is trying to find you, you’re easy to reach. Have your phone and notepad on you at all times. No boss enjoys repeating themselves when they’ve already explained how to do something. It shows you’re listening and you will need your notes for reference. When your boss is going over how to fill out paperwork or how to do something, take great notes. Have a notepad and write everything down. OK, this is a beast of a section so I did my best to separate it out. Someone may also handle travel or there may be a Travel Coordinator, who handles flight and hotel accommodations for cast and crew. Then you’ll have a UPM (Unit Production Manager), Production Supervisor, POC (Production Office Coordinator), APOC (Assistant Production Coordinator), Production Secretary, & Office PAs. Within the Production Office you’ll have some Producer’s that stay on for the run of show. You may be booked on a new gig by that time. Wrapping out a show is an important part of the process so it can be handed off to new hands if you’re not available to return for any reason.
#Office production assistant tv#
There’s always the possibility of reshoots or additional seasons, if it’s a TV show. Wrap involves creating detailed inventories of where all filming assets (like set pieces) and files are stored. Once a film wraps, the Production Office will usually need to be cleared out for the next show. They keep track of all the paperwork, orders, and communicate with the studio and agents. The office will house meetings and is the official record keeper for production. Certain positions only work within the Production Office, while others fluctuate between Set and the Office. They set up the offices and provide a physical hub for cast & crew. The crew that works out of the office will start in Pre-Production or Prep.
A Production Office is set up in the city a film or TV show is filming in. If you’re interested in being a Set PA, be sure to read my post on How to be a Set PA.Īs an Office PA, you work within the Production department in the Production Office. In this post I’ll be covering how to be an Office PA. There are 2 types of PAs: set and office. PA or Production Assistant is the entry-level position for working in film or TV. These steps are vital to getting your first job, so be sure to empower yourself to land that first gig. I reveal the #1 way to get hired, how to craft your resume, what to wear and how to prepare for an interview. I highly recommend you read my post on how to Get hired in film and TV. I am a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for me to earn fees by linking to and related sites. Click HERE for my Office PA kit for tools to have.įor a one-stop-shop with fast shipping, I shopped on Amazon.
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